28 December 2022

MailDex 2023 for Windows is now Available


Encryptomatic LLC today announced the release of MailDex 2023 email viewer/converter. This update is recommended for all customers. It resolves several issues, and brings new useful features for extracting files from emails.

MailDex has been enhanced with additional export profiles that make it easy to bulk extract certain groups of file types from emails. These groups include video files,  Microsoft Office documents, emails that have been attached to emails, PDF files, spreadsheet file types,  documents, and presentation files.

Here's a example of how you might use this new feature: 

IAssume you are working on a case that requires analysis of all Microsoft Office documents contained in multiple OST and PST files. The files were exchanged by email between January and September of 2022.  MailDex lets you search beween that date range across multiple OST/PST files for any emails that have file attachments.  When you set is assembled, MailDex can now create a copy of all Office documents contained in those emails.

Sceen shot of MailDex' email export list, showing the addition of new functions that bulk extract file types from emails.

Screen image showing clusters of file types that MailDex can bulk extract from emails.

We think you'll find many useful cases for bulk extraction of particular file types from emails. Let us know how you are using this feature and how we can improve it in future releases.

Download MailDex 2023 free trial from the product home page.

If you have any questions, please post them below, or contact us directly.

14 October 2022

Encryptomatic OpenPGP for Windows Brings Strong Encryption to Desktop and Outlook Email

Encryptomatic OpenPGP is the strong public key encryption tool for Microsoft Windows, and also Microsoft Outlook. Use it to apply encryption protection to files on your Windows PC.  You can also use it to encrypt and decrypt Outlook email messages. Today we want to provide you with a an overview of the Encryptomatic OpenPGP Outlook integration.

When you first launch Encryptomatic OpenPGP, the installation wizard walks you through creating a new OpenPGP key pair (a pair consists of a public key you can share with the world, and a private key that must remain confidential).  Your key pair allows you to securely communicate through encrypted email.  Anyone wanting to send you a secure email will encrypt the message using your public key;  only your private key can decrypt or open the message.  It's very important to protect your private key, and keep it private!  You can also import most other OpenPGP keys created by other software packages into Encryptomatic OpenPGP

After downloading and installing Encryptomatic OpenPGP from the developer's website,  you can access its functions from a new Outlook email window.  The software integrates into the Windows and Outlook menu systems.  Its location in the Outlook toolbar will depend on whether you are using Outlook's classic or simplified menu.

This image shows how Encryptomatic OpenPGP appearsif you have selected the classic Microsoft Outlook toolbar.

Encryptomatic OpenPGP tools displayed in Outlook 2021 classic menu.
Classic Outlook toolbar and Encryptomatic OpenPGP

If you choose to use Outlook's simplified toolbar, you will need to click or tap on the expansion button to view the Encryptomatic OpenPGP functions.

Encryptomatic OpenPGP tools displayed in Outlook simplified menu.
Encryptomatic OpenPGP integrated with Outlook simplified menu.

Encrypting message can be done by clicking on the Encrypt button.  You can also automate encryption by setting rules.  Rules allow you to tell Encryptomatic OpenPGP when it should always encrypt a message, such as when a specific email address or domain is present in the message's TO: field.

To make use of this functionality, go to Settings > Rules.  Next, type the email address or domain, choose whether the rule causes the software to encrypt the email, sign the email, or both, and then choose "Add New Rule."

Setting Email Encryption Rules by Domain or Email

Encryptomatic OpenPGP also works with standard OpenPGP key servers so you can publish your public key, or discover public keys for other users.  Key servers are still widely used, but they concept is not ageing well.  If you choose to use key public servers, you may find that spammers have harvested your email. In some cases there have been "attacks" on public key servers uploading false public keys for various email addresses.


Public OpenPGP Key Servers Are Supported


Encryptomatic OpenPGP allows you to include private key servers.  For example, you could upload public keys to your company's own key server, if they have one.   Just beware of the common pitfalls if you choose to use the open and well known public key servers.

Encryptomatic OpenPGP provides you with options that help you configure how it operates. You'll find them in the Settings area.

When you send an encrypted message, your private keys are secured by your password.  You can set a delay for how often Encryptomatic OpenPGP should prompt you for a password.  The default is 5 minutes, meaning that if you send another encrypted email within 5 minutes of the last encrypted email, you won't be prompted again to provide the password.  This is a matter of personal workflow, but generally, 5 minutes or less is the most secure opsec.

Encryptomatic OpenPGP operational settings.
Operational Settings

Encryptomatic OpenPGP add-in Security settings.
Security Settings

Encryptomatic OpenPGP is free for personal use.  We ask businesses to support the project by purchasing an affordable annual license.  For more information, please visit the Encryptomatic OpenPGP website.

05 July 2022

Encryptomatic OpenPGP Add-In for Microsoft Outlook is Updated

 We have updated Encryptomatic OpenPGP add-in for Microsoft Outlook. The new update, version 2.7.16, is now available on the product's official home page, or by running the updater within the software.

This update contains improvements suggested by customers and also several bug fixes.  The full list is included here for transparency.

Encryptomatic OpenPGP software box illustration showing email logo with a lock and Encryptomatic LLC logo. 30 day guarantee.

In a nutshell: we fixed several bugs, added new icons, enhanced resolution scaling so the application looks better in Microsoft Outlook and the Microsoft Windows desktop, made things work better with key servers, enhanced our compatibility with Thunderbird's OpenPGP email encryption, added an auto start option for the desktop OpenPGP app, and added encrypting text in clipboard. The full list of improvements for this release is below:

EPGP-358 Encrypting text from the clipboard sometimes causes an exception
EPGP-357 Opening Thunderbird OpenPGP message causes prompts on program exit
EPGP-356 Key servers don't appear keys import dialog
EPGP-355 Added new key servers to our key list
EPGP-354 Opening and closing and opening the "Key Management -> Key Import -> From Key Server" throws exception
EPGP-353 No default button on Generate new key form
EPGP-352 Exception thrown while manually deleting keys from keys folder
EPGP-350 Clicking cancel on passphrase dialog crashes the app
EPGP-349 Change key expiration date updates date to the date in the past or other wrong date
EPGP-347 The cancel button added to Encrypt clipboard form
EPGP-346 Fixed bug where a key failed to update on Windows app
EPGP-339 [Desktop] Sign and encrypt overwrites existing file
EPGP-194 Keyservers in OpenPGP for Outlook
EPGP-348 Make links in enc / dec report clickable so they go to the folder where the resulting files are stored
EPGP-196 Enhanced desktop icons
EPGP-351 Enhance resolution scaling for icons in Add-ins tool bar
EPGP-362 Added an auto start option for the Windows app.
EPGP-344 Enhance resolution scaling with Windows app

EPGP-361 Key Servers improvements


Encryptomatic OpenPGP brings OpenPGP email encryption to Microsoft Outlook 2013 and later, and OpenPGP file encryption to the Windows 10/11 desktop.  It's free to personal users, journalists, non-profit organizations, activists, and very affordable for business and government users. For more information, visit the Encryptomatic OpenPGP product home page.

10 March 2022

MailDex Email Manager Updated to Version 1.5.50

It has been a lot of work, and today we are happy to announce the availability of MailDex update 1.5.50.  In this update we set out to rewrite our mail indexing engine to improve speed and accuracy. Working with customers we were able to incorporate numerous suggested improvements and enhancements. 

MailDex lets you index many different email types and then search and convert them. We invite you to try MailDex free for 15 days.

For those who may have been tracking a specific issue, the changelog is provided below for transparency.

MailDex software box illustration showing 30 day money back guarantee. MailDex envelope logo and Encryptomatic LLC logo also are present.

Changelog MDX 1.5.50

Issue resolutions:
MDX-522 Search Display indicator issue resolved.
MDX-521 Search is improved
MDX-519 Commandline export error and fails to process, resolved.
MDX-514 Export Speed settings improved
MDX-513 End of Stream error when indexing EML files is fixed
MDX-512 Indexing process not displayed is fixed
MDX-510 Improved indexing of Powerpoint files
MDX-507 OST to EML conversion improvements
MDX-505 Improved indexing of pst/ost files from MS Outlook
MDX-448 Export emails to MBOX file is improved
MDX-527 Some in house created files fail to read (resolved)
MDX-526 The method or operation is not implemented (resolveD)
MDX-503 Options to export visuals added.
MDX-317 Errors shown while indexing and enumeration is resolved
MDX-306 Extremely slow export related to Single PDF Attachments imaged, resolved.
Sub-taskMDX-517 SingleXML export fails for PST fileTask
MDX-528 Data error (cyclic redundancy check)
MDX-520 Delay on folder delete
MDX-515 Support .EMLX format (apple email files)
MDX-506 SingleXML export fails
MDX-502 Indexing is not triggered by the new version on existing files.

What is MailDex?

MailDex® by Encryptomatic® LLC is a Windows® software tool for indexing, searching, discovering and converting emails. MailDex works across many email client formats, including Outlook .pst, .ost, and .msg files, and Thunderbird's .eml, .mbox, as well as winmail.dat, and .mht files.

With MailDex, you can discover those few important emails hidden among millions. Use MailDex to organize, find, archive, and discover important email content

08 March 2022

MessageExport Update Has Been Released (4.0.285)

MessageExport, the email export add-in for Microsoft Office Outlook, has been updated. We recommend that customers with a current software support subscription update to the latest release.

This release includes numerous improvements including:

ME-163 Add a numerical increment option that can be added to file names.

ME-161 Option to strip URLs from emails during email-to-text file conversion

ME-158 Suppress or automatically shorten the name of a file if it exceeds the limit

ME-136 Separate History and Marked options

ME-168 Updated System requirements

Several user reported bugs were prioritized and resolved in this release: 

ME-164 Unable to convert body text and certain images
ME-159 Metadata fields not imported to the preview
ME-153 Root element is missing. System.Xml
ME-165 Ability to print with remote images
ME-152 Broken feature: Attachments before body

About MessageExport Add-in for Outlook:

MessageExport is the premier tool for extending Outlook's capabilities to format, copy, name, and convert e-mail messages to PDF and other formats. MessageExport is used all over the world by thousands of large corporations, state and national governments and professional offices. MessageExport works with Windows versions of Microsoft Office Outlook to accomplish time consuming e-mail export tasks quickly. Operations requiring three or four steps to export, convert, name and copy e-mail messages can now be done in a single step with MessageExport

Visit the MessageExport home page at Encryptomatic.com/messageexport and download the 15 day free trial.