14 March 2019

OutDisk FTP Add-in for Microsoft Outlook has been Updated.

File Transfer Protocol, or #FTP, is a venerable old protocol with a legacy stretching as far back as 1971, when Abhay Bhushan wrote the spec for it.  With concerns slowly mounting about security over the years, FTP has given way to other file transport methods that securely handle passwords and encrypt transfers.

We originally released OutDisk FTP in 2006, and over the years it has not been one of our more successful products. The complexity of configuring FTP accounts and servers was a hurdle for some. Given the amount of time our support team spent troubleshooting our customer's person FTP servers, we learned firsthand that OutDisk is a niche tool that is not right for everyone. In fact, most people should use an file transfer add-in from a service like Dropbox, and not try to roll their own service.

Yet, our more hardcore OutDisk users (generally more technically capable with solid IT experience) have found ways to solve an array of problems with it, many of which we never envisioned.  At their urging we have updated OutDisk for Outlook 2019.  The emphasis of OutDisk moving forward will be on use of the SFTP Secure File Transport Protocol which adds encryption layer providing security far beyond old FTP.

If you are one of the persistent hardcore OutDisk users who wouldn't take "maybe" as answer, this update is for you.

What is OutDisk SFTP for Outlook?

It's been awhile, so we may as well start at the beginning.

OutDisk SFTP is a tool for transferring files from your Windows desktop to your remote server.  It can be used from the Windows desktop, but most people who choose OutDisk do so because of it's tight integration with the Microsoft Office Outlook interface.

When you send an Outlook email with file attachments, OutDisk SFTP Outlook add-in will, either automatically or by your manual selection,  remove the attachments from the email and upload them to your server. It then inserts your custom message and a https link into the email so the recipient can download the attachments.

The benefit of using OutDisk is that it makes your emails smaller and more likely to be delivered to the recipient's inbox.  You can also choose to automatically compress and encrypt the file attachments.

People who use OutDisk are generally in a small to mid-sized company, although we have had large electrical utilities use it.  What they all seem to have in common is a) they want to simplify sending attachments for their Outlook users, b) they don't want their users uploading company documents to their private Dropbox account or some other 3rd party file storage system, and c)  maybe they want to take some load off of email servers and storage, or have a legal need to keep control of documents, or have some kind of other specific use that had them searching Google for an FTP add-in for Outlook.

Here's some pictures of the OutDisk SFTP integration with Outlook.

How does OutDisk SFTP work from the user's perspective?

After setting up your SFTP server, and installing OutDisk SFTP with their log-in credentials, your users should find it simple to use.  They just create an Outlook email as they normally would, attach a file to the email and send it (as they normally would).

Here's an email with an EXE file attachment that I prepared to send to myself:

Outlook new email Message window.
Email with exe file attachment.See the OutDisk tool bar integration upper right corner.

Here's the normal message from Outlook reminding me that I can do that.

"This item contains attachments that are potentially unsafe."
Outlook warning about potentially unsafe file attachments.

And now, here's the email as it arrived in my Gmail Inbox.

Finally, here's the https webpage the recipient sees when they follow the link.  And yes, you can change the text that OutDisk inserts into the email. It's fully customizable.

image of OutDisk sftp landing page.
OutDisk SFTP download landing page

Yes, you can change the logo to your company logo.
We have provided a test SFTP service in OutDisk, just so you can try it right away.  File size is limited, and we sweep through and delete everything quite often, so please do not use it in production.

In Conclusion

We are very pleased that we can keep OutDisk compatible with the current versions of Microsoft Windows and Office.  If you think you might be a candidate to use Outdisk, or if it may be a fit for a project you're working on,  you can learn more and get the free trial at the OutDisk product home page.

By the way, those are my real email addresses. I love to hear from customers. Drop me a line and say hello.

06 November 2018

PstViewer Pro 8.0.786 software update is released.

The following improvements and fixes are now released in PstViewer Pro 8.0.786.

PVP8-72[ADD] "Home" and "End" keys controls in Mail List
PVP8-133[ADD] Option to add attachment markers on the PDF page or not
PVP8-166[ADD] Unable to convert attachments
PVP8-144[FIX] Remove "Buy now" and "Registration" buttons from NoLP package
PVP8-199[FIX] Export from msg file never ends
PVP8-209[FIX] Conversion to Tiff, EVO PDF tools demo
PVP8-49[FIX] Improvements for exporting to CSV format
PVP8-211[FIX] attachment name is coming in revert direction
PVP8-221[FIX] Reply feature is not working
PVP8-225[ADD] Mbox format (read and convert to)

PstViewer Pro opens and converts email files, including Microsoft Outlook .pst, .ost, .msg, and .mbox, .eml files.

Download a 15 day free trial of PstViewer Pro email viewer.

09 October 2018

MailDex® Supports Compatibility with Controlled Unclassified Information (CUI)

At the request of our valued clients who work with the U.S. government, we have added a feature to Encryptomatic MailDex® to automate compatibility with Executive Order 13556 “Controlled Unclassified Information,” or CUI.

This order was issued on November 4, 2010 to standardize and simplify the way the Executive branch handles important unclassified information that requires safeguarding or dissemination controls. 

Screen shot of MailDex software Export tab, showing location of "Exclude CUI" option.   Image © Encryptomatic LLC. All rights reserved.
MailDex option to ignore CUI content during exports.
To activate CUI compatibility, locate the "Export" tab in MailDex. 
MailDex will now ignore CUI tagged content during export operations.

MailDex software box.   Image © Encryptomatic LLC. All rights reserved.
Try MailDex free for 15 days

MailDex® and Encryptomatic® are registered marks of Encryptomatic LLC. 

04 October 2018

Saving Private Gmail pt. 2: Viewing your Gmail MBOX File

Welcome to the second part of our two part series about downloading and accessing your Gmail using Google's Takeout service.  This article assumes you have already downloaded your Google MBOX file containing your Gmail e-mails to your Windows PC. If you haven't progressed that far,  start with with our first article:  Saving Private Gmail: How to Backup Your Gmail e-Mail Messages.

First, extract your MBOX file from the compressed tgz or zip. Most Windows users can open a zip file by clicking on it.  Next drag the folder inside of the zip file to your desktop. 

Animated Gif shows how to access your Gmail MBOX file from a zip archive.
How to remove the Gmail MBOX file from zip archive.

Second, Download and install the free trial of MailDex by Encryptomatic LLC. MailDex is a personal archiving system.  It lets you open Gmail MBOX files, as well as Outlook .pst/.ost/.msg and .eml/.mht email files.

The MailDex trial will run for 15 days. This blog is operated by Encryptomatic. The code-signed software should be downloaded directly from our website to ensure you get the latest software release.  If you have any questions or need installation assistance, reach out to the MailDex support team or call them at 1-651-815-4902 x2.

Start the MailDex app on Windows, and now you're ready to import your Gmail e-mails into MailDex.

When MailDex starts, first you will create a new "Project."  E-mail files are added to projects.   You can have as many MailDex projects as you wish, each containing as many e-mails as you wish to add. To add a project, select the "Add Project" button and give your project a name.

I will name my project "My Gmail Archive."

Screen image showing the location of MailDex software's "Add project" button.
Location of "Add Project" button in MailDex.

To add my Gmail MBOX file to my new project, first I click on the project to highlight it. Then, I will select the "Import E-mails" button.

Screen image shows the location of the Import Emails button.
MailDex "Import Emails" Button Location

Click "Add File" and locate your Gmail MBOX archive, then click OK to continue.

Screen image showing how to select the location of your GMAIL MBOX archive.
Find your Gmail MBOX file and click OK.

MailDex will begin immediately building an index of your Gmail archive. The archive I'm working with today was rather small with only about 8,200 e-mails.  Indexing was completed almost instantly.

Now you're ready to search your Gmail archive. The simplest way to search is to type a term in the search box.

In the next image, I've typed my name in the search box and clicked the magnifying glass icon.   MailDex instantly returned many results.

Screen image showing how to search indexed Gmail messages in MailDex.
Searching your Gmail archive with MailDex.
MailDex supports complex searches of your Gmail archive by clicking the "Search" button. You can then enter multiple terms and enter other search criteria.
Software image showing the advanced search function of MailDex.
MailDex advanced email search page.

Now that your Gmail e-mails are safely indexed in MailDex, there is a lot you can do with them.  Many export functions allow you save your emails as PDF documents, or as a CSV file, and much more.

For information on purchasing MailDex, visit the product home page.

Thanks for reading! If you have any questions, post them below or reach out to our support team.

Saving Private Gmail: How to Backup Your Gmail e-mail Messages

Saving Private Gmail

Gmail logo

As our smart phones replaced desktop computers for much of our daily communication,  Google's Gmail service made e-mail truly mobile and convenient.

If you have a Gmail e-mail address, it has probably become your main identity as you move about the internet. Gmail is nearly 15 years old now, and is embedded deeply into the lives of many users. 

Your Gmail e-mails are a document of your life that you should care about.  Emails to loved ones, perhaps containing photographs. Records of online purchases.  Business documents.  Your digital life is an important digital document that you may wish to preserve for posterity.

Recently, Google has made it easier for users to download their Gmail history as a MBOX file.  MBOX is an open format for bundling e-mail messages.  This article will show you how to download your Gmail e-mails, and then archive them in Encryptomatic's MailDex.  

MailDex is an email manager/archiver that lets you organize messages, even if they are stored as MBOX files, or Outlook PST or OST files, or individual EML or MSG files.  MailDex helps you make sense of not only your Gmail archive, but all of the e-mail files you've kept on USB drives over the years.

Sign into your Google account, and lets get started.

Downloading Your Gmail e-Mails

Step 1. Go to Google's Takeout page and select the data you want to export. If you only want to export your Gmails, click "Select None," then scroll down and select "Mail".

Screen shot showing how to select "All Mail" in Google Takeout to download your Gmail messages as a MBOX file.
Select Mail Option

Scroll to the bottom of the page and click "Next."

Step 2.  On the "Download your data" page, you can set the compression format for the Mbox file (tgz or zip).  Since the MBOX file with your Gmails will be quite large, Google compresses the file to save space.  Zip is the most common format and your computer probably already supports opening zip files.

Screen image: "Your account, your data. Export a copy."

You can also set the maximum size for the archived MBOX file before Google splits it into two or more archives.  The maximum selectable size is 50 GB.

Finally, choose how Google should deliver your Gmail archive.  You can receive an email to your Gmail address containing a link to download the file over https.  Other options including saving the file directly to your Google Drive,  Dropbox, OneDrive or Box.

Click "Create Archive" to continue.

Google responds with the message, "An archive of your Mail data is currently being prepared"

Please note that archives may take a long time (hours or possibly days) to create. You will receive an email when your archive is complete."

Screen image of Google email archive message.

Now watch for an e-mail to arrive in your Gmail account that looks like this:

Screen image of email with link to download Gmail MBOX file with email history.

Clicking "Download archive" will send you to the "Download Data" page.

Screen image of Google's Download Data page, where you can download a copy of your Gmail e-mails as a MBOX file.
Download Your Gmail Data
Click "Download" and save your file somewhere convenient.  

Congratulations! You've just made a complete backup of your Gmail history!

In the next article, we will show how to import that MBOX file and all of the e-mails it contains into Encryptomatic MailDex.

See you there!

28 September 2018

Request Information from Others Securely with Lockbin Add-in for MS Outlook

Lockbin.com is a service from Encryptomatic LLC. It helps professionals communicate securely with patients, clients and customers.

It's used for sending and receiving secure messages. Lockbin can be accessed online at Lockbin.com.

Other ways to access Lockbin are through a desktop computer using the Java app, from an Android device using the Lockbin app in Google Play,  or from Microsoft Outlook using the Lockbin add-in. All of these products can be found at Lockbin.com  They are free for Lockbin users.

Sometimes, a client needs to send important information directly to a professional. It might be tax documents for a CPA, a social security number for the HR department, a photo of a wound for a doctor... whatever it is, it is something that needs to be sent privately, in confidence, and over a secure encrypted connection.

A useful feature in Lockbin for this purpose is the "Information Request" button. It generates a secure webform and sends it to the client.  Anything uploaded or entered into this web form is sent directly back to the professional over a secure, encrypted connection.

Lockbin Add-in for Outlook
The process for sending the Information Request for Outlook users who have installed the Lockbin add-in only involves a couple of clicks.

First, choose the "Send Request" button.

Next, type the email address of the person who needs to send the information and a short description that will appear on the web form.

Finally, choose whether you want Lockbin to email the link, or if you prefer to send it yourself, maybe in an email or SMS text.

When the recipient follows the link, they are taken to a form that is dynamically generated based on your specific request to this user.

Lockbin Information Request Form

Any information entered into this form will be sent directly to the Lockbin user. Outlook users will receive the information directly into their Outlook mailbox.

However, rest assured - even though the experience in Outlook is similar to receiving an email,  your client's private information has not been sent over email protocols.  The information travels directly from the Lockbin server to your Microsoft Outlook inbox, never through a mail server.

Lockbin simplifies complex encryption for small and mid-sized office professionals.  We invite you to try Lockbin free.

04 September 2018

MessageExport add-in update 4.0.164

MessageExport add-in for MS #Outlook 2016 has been updated. This release includes new requested features and a few bug fixes. 

MessageExport saves you time by automating bulk processing of email conversion tasks, such as converting to PDF, saving email to CSV, and many other things.

 Learn more and download a free 15 day trial.