08 March 2023

MessageExport Add-In for Outlook Update Released

(Fargo, ND)  Encryptomatic LLC today announced the release of MessageExport Add-in for Microsoft Office Outlook, version 4.1.236. MessageExport integrates with the Outlook toolbar to provide users with additional email conversion tools. With MessageExport, Outlook email messages can be converted individually or in bulk to PDF, and many other formats.

Image showing integration of MessageExport with Outlook menu. A drop down list shows export options for users to select.

MessageExport is specifically designed for converting Outlook emails to PDF format, and has additional features that make it well suited for this task. For example, MessageExport excels at handling email file attachments during PDF conversion, either including them into the PDF image or embedding them as files so they may be later extracted. 

MessageExport users can also export multiple emails into a single PDF, and choose to perform additional processes on the converted emails such as including email meta data in the file name, extracting attachments, saving converted files to a specific folder, and much more. 

MessageExport PDF add-in for Microsoft Outlook.
Release 4.1.236 includes several important improvements for Outlook 2021, and is recommended for all customers. 

More information about MessageExport is available from the product home page.  A free 15 day trial is available.

23 February 2023

MailDex 2023 Update 2.1.3 Now Available

Encryptomatic LLC has released the latest version of MailDex,  Update 2.1.3.  This update is recommended for all customers. It resolves customer reported issues and includes 25 enhancements and improvements.

MailDex 2.1.3 may be updated using the software's update feature in the Help menu.  It can also be downloaded from the MailDex website.

MailDex is a personal email search engine that privately allows you to perform fast email searches on your Windows PC.  Use MailDex to combine email content across all major email client file formats, including PST, OST, OLM, MSG, EML, EMLX, MHT and MBOX.  Convert emails to PDF and many other formats. Organize and manage millions of emails with MailDex.

MailDex is free to try for 15 days and includes a year of updates and phone/email/live support.

MailDex software box illustration, featuring the MailDex envelope logo in blue and gold. Text on the box reads: Email Manager and Converter. Bullet items include Indexing, Searching, Discovering, Converting, Saving Email as PDF, Visualizing Email Patterns. Blocked text reads Designed for Windows Computers.  Multi email formats supported. Easy and Unlimited Projects, 30 day guarantee.

For more information about MailDex, contact Encryptomatic LLC or visit the product home page.

01 February 2023

MailDex 2023 Update Now Available

Fargo, ND - Encryptomatic LLC today announced the availability of MailDex email viewer/converter, version 2.0.42 maintenance update. This release includes various improvements, features and fixes, and is recommended for all customers. For transparency, a full list of disposed issues is displayed below.

What is MailDex?

MailDex® by Encryptomatic® LLC is an affordable Windows® software tool for indexing, searching, discovering, visualizing and converting emails. MailDex works across many email client formats, including Outlook PST, OST, OLM and MSG files, Thunderbird's EML, MBOX, as well as WINMAIL.DAT, MHT, EMLX files.

Use MailDex to organize, find, archive, and present important email content. With MailDex, you can locate those few important emails hidden among millions. 

MailDex respects your privacy by performing all of its work on your computer. No email content or metadata is ever sent to our servers. All processing is local.

For a 15 day free trial of this latest release, please visit the official MailDex homepage.

An illustration of MailDex software box containing the mail envelope logo and encryptomatic LLC logo. 30 day no risk guarantee.

Release notes - MailDex -

MDX-586 Replace zip com with .net component that has standard / core versions
MDX-591 Clarifying text change, "Import Emails" to Import Email Wizard
MDX-592 Added missing text to toolbar icons

MDX-614 Sort subfolders alphabetically
MDX-598 Export email properties to a file
MDX-582 Improved MailDex installation

MDX-241 Resolved issue with Mail Actions
MDX-615 Resolved issue with Export to XML single (base64 atts)
MDX-616 Resolved issue with import options
MDX-618 Chinese simplified GB18030 emails are now displayed correctly from a PST/OST file
MDX-620 Resolved Error when exporting to PDF Zipped
MDX-621 Resvoled issue with Zip file password protection

31 January 2023

Pst Viewer Pro™ 2023 Update is Now Available

Pst Viewer Pro 2023 software box illustration. 30 day money back gurantee. 15 Day Free trial.

Fargo, ND - The development team at Encryptomatic®, LLC is pleased to announce the release of Pst Viewer Pro 2023. This is a major release that is recommended for all customers. It resolves more than thirty issues and numerous improvements and enhancements.  

For this release, we are including our new proprietary email parsing engine which improves speed, processing, and rendering accuracy. This is now the same engine used in our advanced MailDex® email manager. 

Pst Viewer Pro is the original multi-format email viewer for Windows.  Since 2006, PstViewer Pro™ by Encryptomatic® LLC has been used by individuals and  professionals to organize, discover, print, and convert Outlook emails to PDF and many other formats. Outlook is not required to be present on your computer for PstViewer Pro to work. It works across Outlook PST OST MSG email files, and also MBOX, MHT, EML emails. 

A screen image of Pst Viewer Pro 2023's main UI. Email files are selectable on the left hand side.  An email list appears above the email preview.  Toolbar runs along the top.

How to Upgrade to Pst Viewer Pro 2023

Customers with a current maintenance and support service are able to upgrade from within Pst Viewer Pro by going to Help > Check For Updates.  Please contact our support team if you have any questions or require assistance.

The update can also be installed by downloading the installer from our website.

Customers without a current maintenance and support service are encouraged to contact our support team for upgrade offers.

For more information about capabilities and pricing or to obtain a 15 day free trial, visit the official Pst Viewer Pro home page.

New Features

PVP8-446 Add the ability to 'turn off' remote image download

PVP8-457 Upgraded Email library

PVP8-494 Upgraded the PDF processing engine

PVP8-495 Improved installer packaging

PVP8-493 Added a new "Browse to folder" for Windows 11

Resolved Issues

PVP8-373 Improved Chinese characters decoding

PVP8-401 Improved Mail Actions

PVP8-476 Improved Enumeration process

PVP8-458 Update splash screen copyright

PVP8-459 Underscore before text on most legends

PVP8-460 Update activation window text 2022-2023

PVP8-461 Resolved Error when accessing folder.

PVP8-462 Resolved an email access error

PVP8-463 Software crashed after selecting a folder with MSG files

PVP8-464 Fixed EML to PDF might output a PDF file with 0KB

PVP8-465 Resolved a license activation issue

PVP8-466 Resolved MBOX files load issue

PVP8-467 Resolved display preview file with some MHT files

PVP8-468 Resvolved error, unable to access PST file

PVP8-471 Resolved issue where Property tree may not generate

PVP8-488 Resolved an issue with Explorer tree truncated when scrolling

PVP8-489 Resolved issue where counted search items may be inaccurate

PVP8-490 Improved adding items to favorites

PVP8-491 Resolved issue where file explorer is not working correctly

PVP8-492 Resolved issue with Properties button on Explorer tree

PVP8-497 Improved the Single Export to Docx process

PVP8-498 Resolved an issue with XML export

PVP8-499 Improved displaying duplicate attachments for EML format

PVP8-443 Improved Command-line exports results

PVP8-500 Fixed an Error that could occur during saving attachment in the EML file

Free Trial

PstViewer Pro is available for a 15 day free trial.

For more information, visit https://www.encryptomatic.com/pstviewer/ or email us at supportline@encryptomatic.com. 

About Encryptomatic LLC

Encryptomatic LLC is a developer of customer-centric Microsoft Office solutions that protect the privacy of our customers email communications. Our products are widely available through an international online distribution network.

Founded in 2005, we are based in Fargo, ND, central to thousands of freshwater lakes brimming with Walleye and Northern Pike, where we enjoy outdoor sports, clean air and short commutes.

Encryptomatic® and Pst Viewer Pro are trademarks of Encryptomatic LLC
Microsoft® and Outlook® are registered marks of Microsoft Corp.

© 2023 Encryptomatic LLC  Fargo, ND USA

28 January 2023

13 Things you can do right now to protect your privacy on the internet.

Online privacy 101

13 Things you can do right now to protect your privacy on the internet.

Have you Googled yourself lately? Chances are your life has been laid bare by one of the hundreds of data vendors. They scoop up your personal information from many different corporate and public sources and weave it together into a public page about you.  The story they are telling about you right now might be accurate, or it might be very inaccurate.  But the chances are that anyone who is looking for you will come across this information.  It often includes your home address, phone number(s), family relations, family history, emails, neighbors, work place, perhaps your polling place, any political contributions you’ve made, where you went to school, and on and on.

The suggestions in this article won’t make you invisible.  Think of these ideas as a first tactical step towards reclaiming personal privacy, helping to staunch the constant bleeding of your personal information.

1. Start using a Virtual Private Network (VPN) whenever you use the internet. A good VPN will mask your identifying internet (IP) address and make you more difficult to track.  The VPN I use every moment on my laptop and mobile phone is Mullvad.net.  What is a VPN you ask? It’s a service that encrypts your internet connection, allowing your location to appear to be somewhere else.  It make it difficult for your ISP to track your web browsing activity.

2. Use a private DNS service.  Domain name services tell your web browser where to find a website. It converts a website name to an IP address, which is a string of numbers that tells your browser how to find the website. It happens invisibly to you, and you hardly even know its there. Usually, your internet service provider (ISP) automatically assigns your device to its own DNS servers. Never trust your ISP since they have an interest in tracking all do you on the internet. They can and do sell this information. Much of it is gleaned by your use of their DNS server.  Understanding DNS is worth an hour of your time. Once you realize how much of your privacy is surrendered by DNS usage, you’ll never be content to have your ISP automatically assign you to their DNS server, ever again.

There are various DNS providers out there who purport to protect your privacy. If you use the Mullvad VPN service mentioned above in step 1, they provide this service.  You may want to look into OpenNic, OpenDNS or CloudFlare.  

3. Get a post office box.  This is an old school offline step, but simply stop sharing where you live.  If an online service won’t accept a PO Box, most post offices these days will let you use their street address.  Ask your post office for their package delivery street address, and use that. I even changed my credit card mailing address to a PO Box, and I have no problems.  Now I use that address when I buy something online. Move as much routine billing to your PO Box, including electric bill, investment accounts, property tax bills – if its coming to your house, change it to your PO Box.

4. Practice good social media hygiene. Make your personal social media accounts private, and require new followers to make a request to follow you.   Unless you are earning your living by being an influencer, just give up on the idea.  Make your accounts private, and opt out of indexing.

5. Weed unknown followers from your social media accounts. Eliminate anyone you don’t know, or whom you have a tenuous relationship.  Don’t worry about hurting feelings. If you have thousands of followers, chances are you don’t know who several hundred of them are.  Get rid of them. They might be fake accounts harvesting your data.

6. Make your landline phone number private.  If you still even have a landline, it is worth it to pay the phone company a few bucks a month for a “private listing” and to opt out of the phone book. Morally, you should be able to opt out for free, but in my experience they charge you a fee to NOT be listed in their directory.  Better yet, just cancel your landline phone.

7. Get a 2nd mobile phone line and use it for commercial business.  There are many options out there to add a second wifi calling line to your phone. I recommend not using a free service since nothing is really free. I personally use a $8/mo option to add a phone number to Skype. If anything comes at me through my Skype service, I know to ignore it. There may be better options.

8. Get a second or backup email address.  Or better, abandon your current email address to the spammers and start fresh with a new email address that you never use to log into websites, but only share with people you care about.  Separating your personal life from those pursuing you commercially on the internet is a good step.  A fresh email can move you in that direction.

9. For website you use regularly,  investigate the available opt-out settings they have to discourage the sharing of your information.  Facebook, online newspapers, banks, credit card websites…. Wherever you find yourself logging in, go into the settings and see what options you have to prevent sharing of information.  

10. Use a password manager.  If you are like 99.9% of other people on the internet, you re-use passwords. Your passwords and PINs probably have your birthdate in it, or a kids name, or some other personal information. There are many good password managers out there (I use Roboform). They can help you generate a strong unique password for each website and assist you in logging in. The good ones will work across all of your devices, no matter the operating system.

11. Sign up for alerts at HaveIBeenPwned.com.  This site searches through collections of hacked and leaked data. If it finds your email address it will alert you.  Over time you will be amazed at how often your data has been compromised.  While it won’t claw back your personal data,  it will make you aware of how your information has been compromised.

12. Switch to a private messenger. This can be uncomfortable because perhaps most of your friends on an insecure social network.  I personally prefer Signal Messenger for end to end encrypted messaging.  I started by requiring my kids to use it for family communication (since I paid for their phones, they agreed).  

From there, slowly begin adding close friends individually. It’s an opportunity to explain to them what you have learned about becoming less visible to surveillance capitalism that wants to track your every move.  Which ever secure messaging platform you decide to use,  become an advocate for it.  Get people you care about to use it.

13. When you are not using your phone, just shut it off.  We haven’t even really talked about location privacy.  For now, just know its ok for you to go offline once in a while. Don’t feel bad about shutting your phone off. You shouldn’t have to be constantly available to the world, responding to every beep, buzz and vibration your phone emits.  Shutting off your phone reduces the constant leak of information that your phone drips every minute of the day, minimizing the“attack surface” for spammers, scammers, hackers and trackers.

Privacy isn’t cheap.

Privacy should be free, but unfortunately it is not.  I realize that some of these ideas cost money. A PO Box can cost more than $100/year.  Making your phone number private can cost $5/mo.  A password manager might cost $50/year or more. A second phone line will cost at least $8/mo, unless you want to use a free service that will just sell your data to pay for the free service.  The data brokers that are flogging your information in a Google search are just the tip of the ice berg.  The entire internet has been built around “free” services that are paid for by selling you as the product to advertisers.

Admittedly, this article scratches the surface. More paranoid people can take things a lot further.  But I think the above steps represent a model for thinking about privacy and how its compromised.  

Completing this steps won’t make you invisible, but it will make you more aware. Reclaiming your personal privacy is work.  For now, just do what you can, stem the bleeding, and slowly, I’m confident you’ll find yourself making progress. 

#privacy #onlineprivacy #dataprivacyday #openpgp

28 December 2022

MailDex 2023 for Windows is now Available


Encryptomatic LLC today announced the release of MailDex 2023 email viewer/converter. This update is recommended for all customers. It resolves several issues, and brings new useful features for extracting files from emails.

MailDex has been enhanced with additional export profiles that make it easy to bulk extract certain groups of file types from emails. These groups include video files,  Microsoft Office documents, emails that have been attached to emails, PDF files, spreadsheet file types,  documents, and presentation files.

Here's a example of how you might use this new feature: 

IAssume you are working on a case that requires analysis of all Microsoft Office documents contained in multiple OST and PST files. The files were exchanged by email between January and September of 2022.  MailDex lets you search beween that date range across multiple OST/PST files for any emails that have file attachments.  When you set is assembled, MailDex can now create a copy of all Office documents contained in those emails.

Sceen shot of MailDex' email export list, showing the addition of new functions that bulk extract file types from emails.

Screen image showing clusters of file types that MailDex can bulk extract from emails.

We think you'll find many useful cases for bulk extraction of particular file types from emails. Let us know how you are using this feature and how we can improve it in future releases.

Download MailDex 2023 free trial from the product home page.

If you have any questions, please post them below, or contact us directly.

14 October 2022

Encryptomatic OpenPGP for Windows Brings Strong Encryption to Desktop and Outlook Email

Encryptomatic OpenPGP is the strong public key encryption tool for Microsoft Windows, and also Microsoft Outlook. Use it to apply encryption protection to files on your Windows PC.  You can also use it to encrypt and decrypt Outlook email messages. Today we want to provide you with a an overview of the Encryptomatic OpenPGP Outlook integration.

When you first launch Encryptomatic OpenPGP, the installation wizard walks you through creating a new OpenPGP key pair (a pair consists of a public key you can share with the world, and a private key that must remain confidential).  Your key pair allows you to securely communicate through encrypted email.  Anyone wanting to send you a secure email will encrypt the message using your public key;  only your private key can decrypt or open the message.  It's very important to protect your private key, and keep it private!  You can also import most other OpenPGP keys created by other software packages into Encryptomatic OpenPGP

After downloading and installing Encryptomatic OpenPGP from the developer's website,  you can access its functions from a new Outlook email window.  The software integrates into the Windows and Outlook menu systems.  Its location in the Outlook toolbar will depend on whether you are using Outlook's classic or simplified menu.

This image shows how Encryptomatic OpenPGP appearsif you have selected the classic Microsoft Outlook toolbar.

Encryptomatic OpenPGP tools displayed in Outlook 2021 classic menu.
Classic Outlook toolbar and Encryptomatic OpenPGP

If you choose to use Outlook's simplified toolbar, you will need to click or tap on the expansion button to view the Encryptomatic OpenPGP functions.

Encryptomatic OpenPGP tools displayed in Outlook simplified menu.
Encryptomatic OpenPGP integrated with Outlook simplified menu.

Encrypting message can be done by clicking on the Encrypt button.  You can also automate encryption by setting rules.  Rules allow you to tell Encryptomatic OpenPGP when it should always encrypt a message, such as when a specific email address or domain is present in the message's TO: field.

To make use of this functionality, go to Settings > Rules.  Next, type the email address or domain, choose whether the rule causes the software to encrypt the email, sign the email, or both, and then choose "Add New Rule."

Setting Email Encryption Rules by Domain or Email

Encryptomatic OpenPGP also works with standard OpenPGP key servers so you can publish your public key, or discover public keys for other users.  Key servers are still widely used, but they concept is not ageing well.  If you choose to use key public servers, you may find that spammers have harvested your email. In some cases there have been "attacks" on public key servers uploading false public keys for various email addresses.


Public OpenPGP Key Servers Are Supported


Encryptomatic OpenPGP allows you to include private key servers.  For example, you could upload public keys to your company's own key server, if they have one.   Just beware of the common pitfalls if you choose to use the open and well known public key servers.

Encryptomatic OpenPGP provides you with options that help you configure how it operates. You'll find them in the Settings area.

When you send an encrypted message, your private keys are secured by your password.  You can set a delay for how often Encryptomatic OpenPGP should prompt you for a password.  The default is 5 minutes, meaning that if you send another encrypted email within 5 minutes of the last encrypted email, you won't be prompted again to provide the password.  This is a matter of personal workflow, but generally, 5 minutes or less is the most secure opsec.

Encryptomatic OpenPGP operational settings.
Operational Settings

Encryptomatic OpenPGP add-in Security settings.
Security Settings

Encryptomatic OpenPGP is free for personal use.  We ask businesses to support the project by purchasing an affordable annual license.  For more information, please visit the Encryptomatic OpenPGP website.